Constitution of the Alberta Body Building Association

ARTICLE 1: NAME

The Association has as its goal the promotion of Bodybuilding on a national  scale and the development of friendship and comprehension among the amateurs of this discipline without racial, language, provincial or religious discrimination.  In its pursuit of this goal, the Association has given itself the following objectives:

4.01:   To act as official representatives of members on the provincial and national scale.

4.02:   To create a provincial Association and to co-ordinate provincial activities.

4.03:   To encourage and approve competitions on a provincial scale.

4.04:   To organize and animate training and improvements for the officials, instructors, bodybuilders and administrators.

4.05:   To publish and distribute all information pertaining to bodybuilding throughout the province.

4.06:   To collaborate with other organizations whose goals and objectives are in accordance with those to the Association.

4.07:   To launch, co-ordinate and encourage the realization of provincial programs of bodybuilding (especially in recreational centers and teaching institutions).

5.03:   AFFILIATED MEMBERS:

Any organization of which the geographical situation or circumstances prevent it from participating or from being
integrated to the provincial organization.

5.04:   HONORARY MEMBERS:

Any person who is judged so by the Executive Committee because of the numerous services rendered to the cause of bodybuilding in the province.

ARTICLE 6: MANAGEMENT

7.01:   PROVINCIAL MEMBERS:

Any individual, association, institution or other, who wishes to become a member of the Association, must apply to the Executive Committee and satisfy the moral and material requirements of the Association.

8.01:   PROVINCIAL MEMBERS:

Any provincial member of the Association has a right to the following:

a)   the right to be represented at the Executive Committee;

b)   the right to speech at the general meetings;

c)   the right to vote at a general meeting;

d)   the right to benefit from the documentation put out by the Association as well as any action undertaken by the Association;

e)   the right to be nominated to any executive position up for election.

8.02:   ACTIVE MEMBERS

All active member of the Association has a right to the following:

a)   the right to benefit from any documentation distributed by the Association, as well as any activity undertaken by the association;

b)   the right of speech at the general meetings of the Association.  The right to vote is granted to the President who is duly mandated by his Association;

c)   the right to be a candidate to any Executive post by the Association.

8.03:   AFFILIATED MEMBERS:

Any affiliated member can avail him/herself to the same rights as the active member except that of vote at the General Assembly.

9.01 ACTIVE MEMBERS:

        Any member of the Association commits him/herself to observe all the rules of the Association and of the club of which he/she is a member.

12.01: Within sixty (60) days, any member may appeal any decision of exclusion or suspension or exclusion of the Executive Committee

12.02: A period would be granted in which his/her representatives or him/her self would be able to present his/her case.  The General Assembly will make this decision on the basis of the request which will be ratified or rejected by a two thirds vote of those present.

14.01: COMPOSITION:

The General Assembly is composed of active affiliated members of the Association.

14.02: POWERS:

The General Assembly has the following functions:

A)the adoption and modification of the Constitution of the Associations;

B)the adoption of all annual reports of the Associations;

C)the study of all questions pertaining to the objectives of the Association and the adoption of all measures judged necessary on this subject, be it on the request of the Executive Committee, or on its own initiative;

D)the delegation of all power to the Executive Committee.

14.03: ANNUAL MEETINGS:

The annual meeting of the General Assembly takes place at a date determined by the Executive Committee which will coincide as much as possible with the Alberta Provincial Bodybuilding Championship competition.

14.04: SPECIAL MEETINGS:

At the request of twenty-five percent (25%) of the members of the General Assembly, or at the request of the majority of the members of the Executive Committee, the latter must, within thirty (30) days, convene a special meeting of the General Assembly. In all cases, the notice of convocation must mention the nature of the subjects to be treated and must be sent to the members at least fifteen (15) days before the date of the meeting.

14.05: NOTICE OF CONVOCATION:

The notice of convocation for the annual meeting of the General Assembly must be sent to the members at least three (3) weeks before the date fixed for the meeting. It must be accompanied by the following documents:

           a) agenda;
           b) all the annual reports of the Association;
           c) any notice of motions set forth to modify the present constitution.

14.06: QUORUM:

           The active and affiliated members present at any meeting of the General Assembly constitute the quorum.

15.01: The Executive Committee is composed of a President, a Vice-President, a Secretary, a Treasurer, and the immediate past president.

15.02: DIRECTION FOR ELECTION:

           a) the election of the Executive Committee takes place at the General Assembly;
           b) any person elected to the Executive Committee must free him/herself of any official position he/she occupies within his/her club;
           c) all members of the Executive Committee are elected by secret vote on the majority of the votes cast;
           d) the mandate of the Executive Committee will be for a period of three (3) years. At the end of the period, an election must be held.

15.03: VACANCIES:

           The Executive Committee has the right to fill any vacancy within the  committee until the next meeting of the General Assembly is convened.

15.04: POWERS - DUTIES:

           The Executive committee possesses all the powers that are delegated by the General Assembly. it exercises the following duties:

           a) to put into practice the policy of the Association;
           b) to administer current affairs;
           c) to assure the execution of the decisions of the General Assembly;
           d) to prepare and convene the meetings of the General Assembly;
           e) to discipline its members who do not abide by the constitution and rules of the Association or whose conduct is prejudicial or brings dishonor to the sport of Association

16.01: The Board of Directors is composed of the Executive Committee and the District Representatives.

16.02: ANNUAL MEETINGS:

          The annual meeting of the Board of Directors takes place at a date determined by the executive Committee which will coincide as much as possible with the Alberta Provincial Bodybuilding Championship competition.

16.03: DUTIES

          To assess policy and administration and its execution and pertinence to the three (3) year plan.

17.01: The districts of the Association are identified as follows:

           a) North - to include Edmonton and its surrounding towns and all provincial territory north;
           b) South - to include Calgary and its surrounding towns and all provincial territory south;
           c) Central - to include Red Deer and its surrounding towns and all provincial territory between North and South.

17.02: DISTRICT REPRESENTATIVES:

           a) a district shall be eligible to nominate any member in good standing to be its representative for a 1 year term;
           b) the district representative is appointed by the Executive Committee from the list of nominees;
           c) if no member is nominated for the district's representative, then the Executive Committee may appoint one.

17.03: DUTIES OF THE DISTRICT REPRESENTATIVES:

           a) to act as communication liaison between the Association and its members;
           b) to put forward any motions or other Actions presented to the district representatives by any member in the specific districts;
           c) to perform any other duties asked of the district representative by the Executive Committee.

18.01: PERMANENT COMMITTEES:

           The permanent committees are formed by the Executive Committee to ensure the good function of a sector of activity of the association. The permanent committees are:

           a) the membership committee;
           b) the historical and archives committee;
           c) the newsletter committee;
           d) the public relations committee;
           e) the committee for promotion of competitions.

18.02: TEMPORARY COMMITTEES:

           The Executive Committee may, if necessary, organize temporary committees to help in solving one or several particular problems.

19.01: THE PRESIDENT:

The principal duties of the president are:

a) to animate the activity mechanisms of the association;

b) to be the official spokesperson and representative of the Association in its public relations;

c) to preside over the meetings and supervise the deliberations of the General Assembly and the Executive Committee. He/She is a member ex-officio of any committee having a casting vote.

d) to fill all other duties that are assigned to him/her by the Executive Committee and General Assembly.

19.02: THE VICE-PRESIDENT:

The principal duties of the vice-president are:

a) to co-ordinate all the committees of the Association of which is a member ex-officio with casting vote;

b) to possess the same powers and exercise the same duties and prerogatives as the president when the latter is absent or unable to fill them;

19.03: THE SECRETARY:

The main functions of the secretary are the following:

a) to keep and sign the proceedings of all the meetings of the General Assembly and the Executive Committee;

b) to carry out and/or transmit the decisions of the General and Executive Committee;

c) to conduct the correspondence and assure the smooth running of the secretariat.

19.04: THE TREASURER:

The main functions of the Treasurer are as follows:

a) to be the bookkeeper and administer the finances of the Association;

b) to see that an annual financial report is prepared;

c) to have the competent authorities check the annual report.

19.05: THE EX-PRESIDENT:

The main functions of the Ex-President are as follows:

a) to advise on the demand of the other members of the Executive Committee of the Association on all pertinent affairs.

19.06: THE REPRESENTATIVES:

The representatives of the club at the Executive Committee meetings has the following duties:

a) to submit to the committee any request or project that the members of his/her club wish to present to the Association;

b) to advise the members of his/her club on the policy and the activities of the Association.

20.01: FUNDS:
The general funds of the Association are assured by the annual fees of all its members, determined by the General Assembly. The Association can accept any contribution or any gift which will help it in the organization of its activities.

20.02: FISCAL YEAR:
The fiscal year of the Association ends on the 31st day of December every year, unless the Executive Committee, by resolution, decides otherwise.

20.03: DEPOSITS:
The Association's funds shall be deposited into a chartered bank, designated by the Executive Committee.

20.04: SIGNING OF NEGOTIABLE TRADE BILLS:
All cheques, notes, drafts, or negotiable bills for the Association must be examined at the end of any fiscal year, by the auditors named by the Executive Committee.

20.05: ACCOUNTING BOOKS AUDITED:
The balance and statement of the financial state of the Association must be  examined at the end of any fiscal year, by the auditors named by the Executive Committee.

20.06: EARNINGS AND REFUNDS:
The Executive Committee may, by a simple resolution reimburse any officer of the Association for all expense incurred in the course of his/her  duties and pay him/her any specific earnings for any work or particular     project accomplished in the interest of the Association.

21.01: Definition
Affiliation means the establishment of reciprocal relations with organizations pursuing objectives which are connected to those of the Association. There will be no obligation on either part of the affiliated organizations to support the policy or movements of the other nor have any financial obligation to each other.

21.02: PROCEDURES OF AFFILIATIONS:
The Association my affiliate with any organization having the criteria  established in the preceding article and of which the jurisdiction is provincial, national or international.

Any proposal for affiliation or termination of an affiliation must be submitted to the Executive Committee for approval or rejection by vote of two thirds of the members present constituting a quorum.

22.01: PROCEDURES:

The manual "procedures des Assemlees deliberantes" written by Victor  Morin shall be followed for any rule of procedure not determined in the present constitution. The legal text of the constitution is written in both French and English.

22.02: AMENDMENTS:

The present constitution may not be repealed, amended, or lengthened except at a meeting of the General Assembly of the Association.

All amendments must be included on the agenda of the meeting of the General Assembly of the Association.

Any motion to be adopted, must be ratified by two-thirds of the members present constituting a quorum.